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CONFERENCE HIGHLIGHTS
Wednesday
November 13
Conference Registration
8.00am - 8.00pm
Exhibitor Show
8.00am - 5.00pm
LETR International Executive Council Meeting
8.00am - 5.00pm
Night on your Own
Program DinnersThursday
November 14
Conference Registration
8.00am - 8.00pm
Exhibitor Show
8.30am - 4.30pm
Opening Ceremony
9.00am - 10.00am
Concurrent Session #1
10.15am - 11.30am
Torch Run Directors, Special Olympics CEOs & Liaisons' Meeting
10.15am - 11.30am
IACP Founders Luncheon
12.00pm - 2.00pm
IACP Photo Contest
Concurrent Session #2
2.30pm - 3.45pm
Torch Run Director's Meeting
2.30pm - 3.45pm
Special Olympics Liaison's Meeting
2.30pm - 3.45pm
T Shirt Exchange
4.15pm - 5.15pm
Welcome Reception
Time and Place TBDFriday
November 15
Exhibitor Show
8.00am - 5.00pm
General Session
8.15am - 9.15am
Concurrent Session #3
9.30am - 10.45am
Special Olympics CEO's Meeting
9.30am - 12.15pm
Concurrent Session #4
11.00am - 12.15pm
Honors Luncheon
12.30pm - 2.30pm
John Carion Award / Executive Council Athlete Award / Guardian Award / Program Awards / In Remembrance Tribute
Regional Breakouts
2.45pm - 4.00pm
Live & Silent Auction
5.00pm - 7.30pmSaturday
November 16
General Session
9.00am - 10.00am
Torch Run®
10.30am - 1.00pm
Unified Sport
1.00pm - 4.00pm
Hall of Fame Reception
5.00pm - 6.30pm
Hall of Fame Banquet
6.45pm - 9.30pm
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CONCURRENT SESSIONS
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IMPORTANT DATES & DEADLINES
Important Due Dates / Mark your Calendar
We strongly urge you to mark your calendar with the below important due dates. Observation of all due dates will be the responsibility of the LETR Programs as no additional reminder notices or documentation will be sent to the Programs.Monday, May 6, 2024
Nominations open for the following awards:
LETR Richard LaMunyon Hall of Fame
John Carion 'Unsung Hero' Award
LETR International Executive Council Athlete Award
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Nominations close at 5.00pm EDT (USA) on Friday, May 31, 2024Monday, May 6, 2024
LETR Year End Report submissions open.
Submissions close on Monday, July 15, 2024Monday, May 6, 2024
The IACP Photo Contest opens to all LETR Programs.
The photo contest ends at 5.00pm EDT (USA) on Friday, June 28, 2024Monday, May 6, 2024
In Remembrance Tribute and Year in Review photo submissions are open to all LETR programs.
Submissions can be made on-line from the Awards, Elections & Submissions page on this website
Submissions close on Friday, August 30, 2024Monday, May 6, 2024
Guardians of the Flame Miners Lamp Escort submissions are open to all LETR programs.
Submissions can be made on-line from the Awards, Elections & Submissions page on this website
Submissions close on Friday, August 30, 2024Monday, May 6, 2024
Guardians story submissions open to all LETR programs.
See more information on the Awards, Elections & Submissions page on this website
Submissions close on Friday, August 30, 2024Monday, May 13, 2024
LETR International Conference Registration opens.
2024 Registration Fees are USD$480.00 per attendee.
Conference Registrations will close at 5.00pm EDT (USA) on Friday, September 27, 2024Friday, May 31, 2024
Nominations for the Council Athlete, John Carion 'Unsung Hero' and Hall of Fame awards. close today.Friday, June 21, 2024
Nominations for the Council Athlete, John Carion 'Unsung Hero' and Hall of Fame awards. close today.Friday, June 28, 2024
2024 IACP Photo Contest closes at 5.00pm ESTMonday, July 15, 2024
2023 LETR Program Year-End Reports are due todayTuesday, August 1, 2023
Nominations for the 2023 LETR International Executive Council Elections open today
Further information can be found on the Awards, Elections & Submissions page on this website
All submissions must be received before 5.00pm EDT on Thursday, August 31, 2023Friday, August 30, 2024
Submissions for the In Remembrance Tributes close todayFriday, August 30, 2024
Submissions for the LETR Year in Review close todayFriday, August 30, 2024
Nominations for the Guardians of the Flame Miners Lamp Escorts close todayFriday, August 30, 2024
Guardian Story submissions are due todayThursday, August 15, 2024
First Deadline to submit a credit card authorisation form.Monday, September 9, 2024
Programs should complete the Donation form using the link shown below. Once the form has been submitted, programs will be provided shipping information. All costs associated with auction items to and from the conference are the responsibility of the individual and/or Program. Please ensure that shipments arrive before Friday, November 1, 2024
Please ensure that shipments arrive before Friday, November 1, 2024.Monday, September 9, 2024
T-Shirt Exchange items can be shipped to:
Special Olympics Texas
Attn: Jerry Cone
LETR Conference 2024 T-Shirt
C/o 'Your Program Name'
4732 Whirlwind Drive, San Antonio, TX 78217
Please ensure that shipments arrive before Friday, November 1, 2024.Friday, September 27, 2024
Conference Registration and Hotel Reservations close today.
After this date, the conference rate may not apply and hotel rooms may not be available.
NOTE
Cancellation and Substitution Policy
All cancellations, substitutions and registration modifications will be processed at no additional charge until 5.00pm EDT (USA) on Friday, September 27, 2024 .
After this deadline, any changes to conference registration are subject to an additional $50.00 charge per amended registration.
CANCELLATIONS MADE AFTER OCTOBER 18, 2024 ARE SUBJECT TO A HALF REGISTRATION FEE REFUND.
CANCELLATIONS MADE AFTER NOVEMBER 1, 2024 WILL NOT BE REFUNDEDFriday, September 27, 2024
Final Deadline to submit a credit card authorisation form.Wednesday, October 2, 2023
CONFERENCE REGISTRATION PAYMENT DEADLINE
Special Olympics International must receive all conference registration payments by this date.All checks must be made payable to Special Olympics International and mailed to:
Special Olympics International
Attn: Finance Department
2600 Virginia Ave NW
Washington DC 20037 USA
Please note your Program Name and that the payment is for LETR Conference Registration FeesFriday, October 18, 2024
HOTEL ACCOMMODATION CHECK PAYMENT DEADLINE
Deadline to pay for hotel accommodations with a check or cashier's check.Friday, November 1, 2024
Deadline to send t-shirt exchange and auction items- CONFERENCE EVENT FACT SHEETS
T-SHIRT EXCHANGE
4.15pm - 5.15pm
Thursday, November 14
Lonestar DEFBring your LETR program's best and most creative t-shirt and enter it for the inaugural contest this year during the annual T-Shirt Exchange at this year's conference. A panel of SO athletes will be the judges and will select the top 10 shirts from the field for chance at bragging rights for the year and maybe even prize! The winning design will be unveiled at the Saturday morning general session. Don't miss out on this inaugural competition - let the creativity shine and make your program's mark at the conference!
LIVE & SILENT AUCTION
5.00pm - 7.30pm
Friday, November 15
Lonestar DEF & Corridor
Sponsored by the FOP Grand Lodge
Get in on the action! You don’t want to miss this conference event. There is no cost to register or participate. Items to be auctioned include: autographed sports memorabilia, music and movie collectibles, police regalia and many other one-of-a-kind items from the many Torch Run regions. Don’t miss an opportunity to bid on these and other terrific auction items.PAMPERED CHEF PARTY
You can support the auction now! We are hosting a Pampered Chef party to benefit LETR. Your purchases will allow us to earn items for inclusion in auction baskets for the 2024 LETR International Conference.
Please make your purchases between now and June 30, 2024 by clicking here to visit the Pampered Chef LETR FundraiserNOW ACCEPTING DONATIONS!
Programs should complete the Donation form (see link below). Once the form has been submitted, programs will be provided shipping information. All costs associated with auction items to and from the conference are the responsibility of the individual and/or Program. Please ensure that shipments arrive before Friday, November 1, 2024OVER THE EDGE
8.00am - 5.00pm
Saturday, November 16
Grand Hyatt San Antonio Riverwalk
Special Olympics Texas will be hosting an Over the Edge event at the conference hotel on Saturday, November 16, 2024, and conference attendees are invited to participate.
Over the Edge (OTE) is a unique fundraising venture in which participants raise funds (a minimum of USD$500) in exchange for n unforgettable experience of rappelling several stories down the Grand Hyatt.
Each participant receives a pre-assigned time for their rappel so you can invite others from your program to cheer you on!
Click here to visit the OTE4LETR website to sign up and get more information
Conference Schedule - CONFERENCE EVENT FACT SHEETS